Help · Committees · People
Choose the right committee role
Everyone on the committee has one or more roles. Roles decide what each person can do in the portal.
What each role can do
- Owner: everything, including who has access and downloading all the club's data.
- Editor: routes, the calendar and events, regular groups, club details, the welcome, newcomers and members, announcements and offers, and the website if your club has one. Also run-day changes and the register.
- Run leader: on the day, add a note, change a date's route, move it, cancel it or put it back on, and keep the register of who came.
- Membership secretary: newcomers, members and the welcome for new people, and the club's members list if your club has Members.
- Communications: send announcements to members.
- Offers and partners: add and change the club's offers for members from local businesses, for example if you have a sponsorship secretary.
- Organiser: runs their own regular group, such as a Thursday evening run. They post its runs, plan routes for it and make changes on the day. Owners choose organisers on the Groups tab in Schedule.
- Website editor: only for clubs with a Club Routes website. Changes the website's design, pages, news, pictures and files, and publishes them. The website's address, Google Analytics and Search Console settings stay with editors and owners.
Every role can see the portal: home, the calendar, regular runs, races, routes, people, reports and activity. You only see the sections and buttons your roles allow.
Someone can have more than one role, for example Run leader and Communications. They can then do everything both roles allow.
Good to know
- A club always needs at least one owner.
- If you try something your role doesn't include, the portal tells you who to ask, such as "Ask an editor or owner."
- You can see everyone's roles, and a summary of each role, in People under Committee.
Give someone a role
You need the Owner role. In People, open Committee and choose Add someone, or Change roles next to their email. See Add, change or remove committee members.
Related
- Add, change or remove committee membersGive someone their own sign-in to the portal, choose their roles, change them later or take their access away.
- See everyone in your clubFind anyone your club knows in one list, open their profile, and see an emergency contact when you need it on a run.
- Follow newcomers through to membershipSee who's new, who's been to taster runs and who says they've joined, then confirm members or correct someone.
- Send newcomers the joining emailAfter someone's taster runs, email them the club's own joining message with a one-tap Join button, now or at 8pm, or let the club send it by itself.
- Choose your email alertsPick which emails you get about newcomers and people joining the club.
Still stuck?
In the portal, use Ask at the top of the screen to ask a question in your own words. For anything else, contact the Club Routes team, or check Club Routes' status if something isn't working.